LATTA GENEALOGY SOCIETY
Section 2 The principal office of the corporation shall be located at its principal place of business or such other place as the Executive Board, herein referred to as the Board, may designate. The corporation may have such other offices, either within or without the State of Washington, as the Board may designate or as the business of the corporation may require from time to time.
Section 3 The Registered Office of the Society shall be located in the State of Washington, herein also referred to as Washington, at such place as may be fixed from time to time by the Board upon filing of such notices as may be required by law.
Section 4 Registered Agent
Section 1 Publications
The documents and publications listed hereunder, shall be considered bound to these Bylaws.
"The Genealogical Proof Standard Board" for Certification of Genealogists online at http://www.bcgcertification.org
"How to Form and Maintain a Nonprofit Corporation in Washington State", King County, WA Bar Association, Young Lawyers Division, 2001. Online at http://www.kcba.org/pulications/index.html
"Crash Course in Family History for LDS". Paul Larsen, ISBN: 0-9742695-09-6, 2003
"Merriam-Webster's Collegiate Dictionary", Eleventh Edition, ISBN: 0877798-87, 2003.
"Robert's Rules of Order, Newly Revised", Tenth Edition. Henry M. Robert III et al, ISBN: 0738203076, 2000. Or the latest edition.
"Webster's New World Computer Dictionary", Tenth Edition. ISBN: 0766452478X, 2003.
Section 2 Archival Repository
The Executive Board shall designate one or more repositories for the Society's collective archival data and artifacts. The Board shall make an agreement with such Archive(s) for the orderly transfer of Latta Family information to another Archive in the event that the collections of the first Archive are being dispersed.
Section 1 The Articles of Incorporation, these Bylaws including the Standing Rules, the Revised Code of Washington, Non-profit Corporation Act 24.03 RCW, herein referred to as the Act, and Section 501( c)3 of the Internal Revenue Code, herein referred to as the Code, shall be the governing authorities of the Society.
Section 1 These bylaws shall constitute the governing rules of this Society.
Section 2 Any procedural matter not covered within these bylaws shall be controlled, where applicable, by the latest edition of Robert's Rules of Order.
Section 1 Membership
Section 2 Newsletter only subscribers
Section 3 Annual Meetings
The annual meeting of the members shall be held the third Saturday of June each year at 1:00 p. m. for the purpose of announcing the results of the election of the members of the Executive Board and such other business as may properly come before the meeting. If the day fixed for the annual meeting is a legal holiday at the place of the meeting, the meeting shall be held on the next succeeding business day. IF the annual meeting is not held on the day designated therefore, the Board shall cause the meeting to be held as soon thereafter as may be convenient.
Section 4 Special Meetings
The Executive Board, or not less than fifty per cent (50%) of the members entitled to vote at a special meeting, may call special meetings of the members for any purpose.
Section 5 Place of Meetings
All meetings of members shall be held at the principal office of the corporation or at such other place within or without the State of Washington designated by the President, the Board, by members entitled to call a meeting of members, or by a waiver of notice signed by all members entitled to vote at the meeting.
Section 6 Notice of Meetings
The President, the Secretary or the Board shall cause to be delivered to each member entitled to notice of or to vote at the meeting, either personally or by mail, not less than ten (10) nor more than fifty (50) days before the meeting, written notice stating the place, date and time of the meeting and, in the case of a special meeting, the purpose or purposes for which the meeting is called. At any time, upon the written request of not less than fifty per cent (50%) of the members entitled to vote at the meeting, it shall be the duty of the Secretary to cause notice to be given of a special meeting of members to be held at such date, time and place as the Secretary may fix, not less than ten (10) nor more than thirty-five (35) days after receipt of such written request, and if the Secretary shall neglect or refuse to issue such notice, the person or persons making the request may do so and may fix the date, time and place for such meeting. If such notice is mailed, it shall be deemed delivered when deposited in the official government mail properly addressed to the member at his or her address as it appears on the records of the corporation with postage thereon prepaid.
Section 7 Waiver of Notice
Whenever any notice is required to be given to any member under the provisions of these Bylaws, the Articles of Incorporation or applicable Washington law, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.
Section 8 Quorum
Fifty per cent (50%) of the members of the corporation entitled to vote, represented in person shall constitute a quorum at a meeting of members. If less than a quorum of members entitled to vote is represented at a meeting, a majority of the members present may adjourn the meeting by majority vote
Section 1 The Society's Fiscal year shall be defined as the calendar year.
Section 2 The administrative affairs of this Society shall be vested in the Executive Board, herein also referred to as the Board, with the following five (5) elected members: President, Vice President of Communication, Vice President of Research, Secretary/Historian and Treasurer.
Section 3 The initial President & Treasurer shall serve a three year term while the other officers will serve two years. After the initial terms are served, all elected officers will serve a two years term.
The elected officers may be re-elected to consecutive terms.
Section 4 The Board shall establish positions for and appoint advisory officers such as but not limited to: Archivist, Auditor, Branch Captain Coordinator, International Outreach Coordinator, Internet Resource Administrator, Newsletter Editor, Research Projects Coordinator, Research & Review Coordinator and Web Master. The set of Standing Rules shall define the duties of these officers. A simple majority vote of the board shall be sufficient for removal any advisory office position.
DUTIES OF THE EXECUTIVE BOARD
Section 1 General
Section 2 Executive Board
The Executive Board shall
Section 3 President
The President shall
Section 4 Vice President of Communications
The Vice President of Communications shall
Section 5 Vice President of Research
The Vice President of Research shall
Section 6 Secretary/Historian
The Secretary/Historian shall
Section 7 Treasurer
The Treasurer shall
MEETINGS OF THE EXECUTIVE BOARD
Section 1 Regular meetings of the Executive Board shall be held at least once a year at an agreed upon time, using an appropriate form of convocation. Notice shall be given at least seven (7) days in advance by ground mail or electronic means as appropriate. Board members shall acknowledge receipt of the notice.
Section 2 The Executive Board may call membership meetings in conjunction with the Latta Family Reunions.
Section 3 Special Meetings
Special meetings of the Board may be called by or at the written request of the President or any two (2) members of the Executive Board. The person or persons authorized to call special meetings may fix any place either within or without the State of Washington as the place for holding any special Board.
Section 4 Meetings by Telephone
Members of the Executive board may participate in a meeting of the Board by means of a conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence in person at a meeting.
Section 5 Place of Meetings
All meetings shall be held at the principal office of the corporation or at such other place within or without the State of Washington designated by the Board, by any persons entitled to call a meeting or by a waiver of notice signed by all members of the Board.
Section 6 Notice of Special Meetings
Notice of special Board meetings shall be given to a Board member in writing or by personal communication with the Board member not less than 48 hours before the meeting/. Notices in writing may be delivered or mailed to the Board Member at his or her address shown on the records of the corporation. Neither the business to be transacted at, not the purpose of any special meeting need be specified in the notice of such meeting. If notice is delivered by mail, the notice shall be deemed effective when deposited in the official government mail properly addressed with postage thereon prepaid.
COMMUNICATION AND DECISION MAKING
Section 1 The goal is to use all possible avenues of communication and operate by consensus.
Section 2 The Board shall notify the membership of significant issues by the Newsletter, ground mail, or electronic means, as appropriate.
Members' opinions and/or suggestions shall be considered by the Executive Board in an effort to reach a consensus.
NOMINATION AND ELECTIONS
Section 1 Only persons who have been Society members in good standing for twelve (12) months prior to nominations are eligible for election to any Society position
Section 2 The executive Board shall appoint a Nominating Committee of five members by the first of December. The committee will be announced in the December issue of the Newsletter to facilitate nominations from the membership.
Section 3 The Nominating Committee shall
Section 4 An election committee of three (3) members shall be appointed by the Board to count the mailed ballots and make the results known to the Society.
Section 5 A candidate will be considered elected if receiving a majority of the votes cast by ballots returned to the location specified and within the time limit established in section 3 of this article.
Section 6 Newly elected Executive Board members shall assume their position on July 1st of alternating years.
DUTIES OF THE ADVISORY OFFICERS
Section 1 The Advisory Officers shall be appointed by the Executive Board as specified in the Standing Rules or as otherwise determined by the Board.
Section 2 The Advisory Officers shall facilitate implementation of Board and Membership decisions. These Officers shall promote activities that further the purpose of the Society.
Section 3 The Advisory Officers shall make recommendations to the Executive Board.
Section 4 All Officers shall keep and submit receipts to the Treasurer for expenditures, if any, as authorized in their budget.
Section 1 The Society shall publish the Latta Genealogy Newsletter, herein referred to as the Newsletter, at least three times a year.
Section 2 The Society shall maintain the approved Internet Resources to ensure a robust communication with the membership.
Section 3 The Society is the sole owner of all publications in any media including but not limited to print, electronic, magnetic and optical.
Section 1 Amendments to these Bylaws may be made at any Executive Board meeting.
Section 2 An amendment shall be considered as passed if carried by simple majority of those members of the Executive Board voting.
These Bylaws, pages 1-10 are adopted this 2 day of May 2006.
Virginia Latta Curulla
B. Mitchel Latta
Connie M. Leaman
Cathryn E. Vannice
Section 1 These Standing Rules may be amended by a simple majority the Board after considering recommendations submitted by the Advisory Officers.
Section 2 Duties of the Advisory Officers
The Archivist shall
The Auditor shall
The Branch Captains shall
The Branch Captain Coordinator shall
The International Outreach Coordinator shall
2.6 Internet Resource Administrator
The Internet Resource Administrator shall
The Newsletter Editor shall
The Research Projects Coordinator shall
Northern Ireland is the only current Research project.
The Research & Review Coordinator shall